Job Opportunity at NIMR, Medical Records Assistant

Job Opportunity at NIMR, Medical Records Assistant

Medical Records Assistant

Job Description


The National Institute for Medical Research (NIMR) is a Parastatal Organization established by an Act of Parliament No. 23 of 1979 (CAP. 59, R.E. 2002) and became operational in 1980.  NIMR-Mwanza Research Centre (MMRC) is one of the NIMR Centers located in Mwanza The Centre is currently conducting research on HIV/AIDS, Tuberculosis, non-communicable diseases (NCDs) as well as other diseases of public health importance. On behalf of the Director General of the National Institute for Medical Research, the Centre Director of NIMR Mwanza is looking for the qualified, experienced and well-motivated personnel to fill the following vacant position whose duty station will be in Mwanza City.



The candidate will be responsible for the institute’s medical records registration and storage of records at NIMR Mwanza Health Centre.


The post holder will be reporting to the Medical Officer in Charge.


  1. To receive and document patients’ records at hospital reception;
  2. Gathering patient demographic and personal information;
  3. To register and receive booking appointments for patients to clinics and consultants;
  4. Direct the patients on where to go for attention;
  5. Filing and sorting Medical Insurance forms for patients;
  6. To design and maintain a system for numbering, filing, storage and retrieval of patients files and other documents;
  7. To maintain procedures for tracing misfiled and lost case-notes and other documents;
  8. To facilitate availability of records and statistical data for carrying out research;
  9. Transferring paper-based patient records to an electronic system;
  10. Ensuring that all medical records are protected and kept confidential;
  11. To ensure availability of required items including files, patient cards, continuation sheets, prescription forms, referral forms;
  12. Ensuring patient charts, paperwork, and reports are completed in an accurate and timely manner;
  13. Completing clerical duties, including answering phones, responding to emails, and processing patient admission and discharge records;
  14. Ensuring that the medical records are organized, accurate and complete;
  15. Issuing medical files to persons and agencies according to laws and regulations;
  16. Helping with departmental audits and investigations;
  17. Distributing medical charts to the appropriate departments of the hospital;
  18. To prepare health records and reports;
  19. To supervise quarterly and yearly squeezing of files into shelves; and
  20. To perform any other duties related to his/her work as assigned by his/her superior and any other related authority of the institute.

Medical Records Assistant Job Vacancy at NIMR


  1. Ordinary Diploma in Health Records (NTA Level 6) or equivalent qualification from a recognized Institution and must have computer skills with at least three (3) years work experience in the related position;
  2. Strong data entry skills;
  3. Excellent verbal and written communication skills;
  4. Attention to detail to ensure accuracy;
  5. Familiarity with medical terminology;
  6. Basic computer skills for organizing and access electronic health records; and
  7. Good time management skills;


One year employment contract which may be renewed on the basis of performance and mutual agreement.


The successful candidate will be based at NIMR-Mwanza centre.


A competitive salary will be offered as per the Government of Tanzania salary scales.


All applications should be enclosed with certified copies of relevant certificates and detailed curriculum vitae;

Applicants are required to submit their applications not later than two weeks after the first appearance of this advert;

Applicants are also reminded to indicate reliable day time contact information;

Only shortlisted applicants will be contacted.

All applications should be addressed to;

Centre Director,

NIMR Mwanza Centre,

P O. Box 1462,


The deadline for submitting the application is 13 October 2022.

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