Executive Assistant, Job Opportunity at SICPA

Executive Assistant, Job Opportunity at SICPA

Executive Assistant at SICPA

Dar es Salaam

SICPA is a trusted global provider of security inks as well as secured identification, traceability and authentication solutions.

We are currently looking for an experienced Executive & Administrative Assistant with outstanding analytical and communication skills to join our organization. The Executive & Administrative Assistant will support the General Manager as well the Administration office.



  • Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
  • Perform a variety of administrative and clerical tasks
  • Provide support to managers and employees, assist in daily office needs and manage SICPA’s general administrative activities
  • Arrange travel, and accommodation


  • Participate with the Management team in developing a vision and strategic plan to guide the organisation
  • Identify, assess and inform Management team of internal and external corporate governance issues that affect the organisation
  • Facilitate internal communication (e.g. distribute information, create internal newsletters and schedule presentations)
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.
  • Prepares reports by collecting and analysing information.
  • Represents the GM by attending meetings in the GM’s absence and speaking for the executive.
  • Maintains customer confidence and protects operations by keeping information confidential.

Operations Planning

  • Develop and implement operational plans for the General Manager and ensure that SICPA Management goals and objectives work towards the strategic direction of the organisation
  • Oversee the efficient and effective day-to-day operation of the General Manager
    Work closely with the General Manager coordinating Annual Report/Budget Reports
  • Ensure the smooth running of the Management meetings and meeting with Government officials, including the following: co-ordination of meetings, assisting the GM with the preparation of agendas, papers and reports, presentations, attending meetings and ensuring minutes are written, ensuring follow-up on outstanding matters
  • Complete special projects assigned by the GM (produce high quality reports, presentations)
  • May lead projects or identify process improvements to enhance inefficiencies
  • Maintains GM’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.


  • Although this area of work is open to all graduates, candidates with a Bachelor’s degree in accountancy and finance, business and management, and the law would be preferred
  • Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy with all internal and external stakeholders
  • Skilled in all aspects of planning and project management; Able to take an idea from concept to completion
    Commercial awareness.
  • Resourceful, thorough and with an analytical approach
  • Assertiveness and ability to complete tasks without direct supervision
  • Good verbal and written communication skills.
  • Meticulous attention to detail and the ability to work well under pressure.
  • Discretion when handling confidential information
  • Maintain a diplomatic approach towards issues.
  • Confidence to provide support to high-profile company staff and board members.
  • Ability to work under high pressure and short deadlines
  • Excellent written and verbal communications skills
  • Demonstrated advanced proficiency in Excel; excellent skills in all other Microsoft Office modules (Power Point; Word; Outlook) and Adobe Acrobat


  • Our success comes from our highly skilled and talented employees
  • Respectful entrepreneurship and a long-term vision are key for success
  • Our people contribute to a more secure world
  • Diversity at all levels of an organization is a strength
  • We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating industry.
  • Your file will be handled with upmost confidentiality and discretion.


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