Job Opportunity at the United Nations / IRMCT - Associate Records Management Officer

Job Opportunity at the United Nations / IRMCT - Associate Records Management Officer

Associate Records Management Officer

Org. Setting and Reporting

The post is located in the Office of the Prosecutor (OTP) in the Arusha Branch of the for International Residual Mechanism for Criminal Tribunals (IRMCT). The incumbent will work under the direct supervision of the Legal Officer and the general supervision of the Officer in Charge/Senior Legal Officer*Appointment of the successful candidate to this position will be subject to budgetary approval.

Responsibilities

The incumbent will perform the following duties:

• Develop and implement procedures for the efficient, effective and safe handling of evidence, archiving of OTP records and management of OTP information demands. • Prioritize and set target dates for the development and implementation of new procedures and the completion of projects undertaken by the OTP. • Responsible for the overall optimal functioning of the OTP’s evidence and related databases. Propose upgrades and changes when required. • Responsible for the receipt, handling and secure storage of all evidence ensuring that evidence is not interfered with, or accessed by unauthorized personnel. • Provides physical evidence to authorized OTP staff as required. • Ensure that the integrity of the physical collection is preserved by running continuous audit trail reports. • Secure evidence received under Chain of Custody procedures and ensure that these are strictly followed and enforced for evidence that has been identified under this exigency. • Research methods specifically aimed to store distinct evidence submitted (i.e. bacteria or fungi infected material, live ammunition, human remains, etc.) in order to avoid general contamination of the general collection. • Study, analyze and report on proposed changes or upgrades to the various software and hardware systems used by OTP. • Monitor the OTP archiving process, setting goals and targets for completion. • Support the use of evidence and other information by the OTP related to the provision of mutual legal assistance – including searching analyzing and classifying documents – and the use of materials in investigation, trial, appeal and other proceedings, as required. • Act as focal point for questions relating to OTP records, systems and databases. Attend meeting with OTP staff and other organs of the Mechanism, as appropriate to coordinate tasks. • Keep abreast on the latest technologies in the appropriate fields. • Liaise and negotiate with external sources to obtain the copies of publications and documents pertinent to the OTP and stay abreast of archival and library procedures at similar institution and on the latest technologies in the appropriate fields. • Performs other related duties, as required.

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Creativity – Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks “outside the box”. Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.
• Vision – Identifies strategic issues, opportunities and risks. Clearly communicates links between the Organisations’ strategy and the work units’ goals. Generates and communicates broad and compelling organisational direction, inspiring others to pursue that same direction. Conveys enthusiasm about future possibilities.
• Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organisation. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education

Advanced university degree in Archival / Library Science, Records Management or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.

Job – Specific Qualification

Required extensive training and experience in the use of computer systems, particularly with regards to databases.

Knowledge in the use of ZyLAB is desirable.

Work Experience

Minimum of two (2) years of progressively responsible experience in evidence handling, record management and/or computer database systems for storage and retrieval of records and/or related field, preferably in law enforcement organizations and extensive training and experience in the use of computer systems, particularly with regards to databases is required.

Knowledge in the use of ZyLAB and experience at the Mechanism, ICTR or ICTY is desirable.

Languages

Fluency in English (both oral and written) is required; knowledge of French or Kinyarwanda is an advantage.

Assessment

There may be an assessment exercise for qualified candidates followed by a competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Current UN staff at the GS and FS level who meet the eligibility requirements are exceptionally permitted to apply. If selected, certain conditions will apply. All offers of appointment are subject to budgetary approval.
The appointment is limited to the International Residual Mechanism for Criminal Tribunals. *Appointment of the successful candidate to this position will be subject to budgetary approval. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Associate Records Management Officer Job Vacancy at the United Nations / IRMCT

NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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