Public Health Administrative Management Assistant (Program Assistant) – All Applicants Vacancy at the US Embassy Dar es Salaam
About
- Announcement Number:
- Dar es Salaam-2022-046
- Hiring Agency:
- Embassy Dar Es Salaam
- Position Title:
- Public Health Administrative Management Assistant (Program Assistant) – All Applicants
- Open Period:
- 05/27/2022 – 06/10/2022 Format MM/DD/YYYY
- Vacancy Time Zone:
- GMT+3
- Series/Grade:
- LE – 0540 7
- Salary:
- TZS TSh29,568,947
- Work Schedule:
- Full-time – 40 hours per week
- Promotion Potential:
- LE-7
- Duty Location(s):
- 2 Vacancy in
- Telework Eligible:
- No
- For More Info:
-
HR Section
+255-22-229 4148
DAR-Recruitment@state.gov
- Hiring Path:
- • Open to the public
- Who May Apply/Clarification From the Agency:
- All Interested Applicants / All Sources
- Security Clearance Required:
- Public Trust – Background Investigation
- Appointment Type
- Permanent
- Appointment Type Details:
- Indefinite subject to successful completion of probationary period
- Marketing Statement:
- We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Summary:
- Summary: The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Public Health Administrative Management Assistant (Program Assistant) in the Centers for Disease Controls Section.
- Supervisory Position:
- No
- Relocation Expenses Reimbursed:
- No
- Travel Required:
- Occasional TravelOccasional Travel
Duties
BASIC FUNCTION OF POSITION
Under the supervision of the Associate Director for programs,
incumbent provides support on a variety of technical and operational
issues to assist the assigned branches effectively manage their
activities. Job holder helps with the planning, implementing,
monitoring, and reporting of branch activities, and report tracking,
meeting coordination, and various other responsibilities that support
the functioning of the teams. Incumbent is responsible for a full range
of programmatic and administrative duties to support branch activities
including drafting and editing documents (including developing charts,
tables and graphs), maintaining spreadsheets, attending meetings,
liaising with implementing partners etc., Job holder supports two or
more of the following branches, Care & Treatment (C&T),
Strategic Information (SI), Prevention, Science & Surveillance, Lab
and Health Systems Strengthening (HSS) Branches. Position manages
electronic and hard copy filing systems for the programmatic branches
and provides data entry support for program reports, partner information
and tracking within the branches. Job holder also gives frequent
guidance to the CDC administrative staff.
MAJOR DUTIES AND RESPONSIBILITIES % OF TIME
Program and Project Support 50% The incumbent works with team members to compile technical information or data to assist the branch to meet electronic reporting requirements (incl. SAPR (Semi Annual progress report), APR (Annual Progress Report), ER (Expenditures Report) etc.).
Management Support 30% Participate in the review, annual work plans and financial reports of Implementing Partners (IPs) to ensure technical soundness and responsiveness to Mission strategies and guidelines. Reviews and edits branch documents for correctness, records and tracks documents submitted and/or due for submissions, and follows up with staff and/or implementing partners on the status of required submissions.
Administrative Support 20% Jobholder provides technical input in coordinating the administrative aspects of related strategy development, specifically related to program monitoring. Incumbent actively participates in the coordination of evaluations and provides expert administrative support to various units and teams to ensure that internal goals, standards, and timelines are maintained.
Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.
Qualifications and Evaluations
- Requirements:
- Experience: Minimum of four years’ work experience in program assistance or office administration, as well as prior experience in the collection, analyses and presentation of information is required.
- Education Requirements:
- Education: Bachelor’s Degree in Business Administration, Health Management, Public Administration, Economics, or Sociology is required.
- Evaluations:
- Language: Fluency (reading, speaking, and writing) in English is required and Fluency (reading, speaking, and writing) in Kiswahili is required. “This may be tested”
Skills and Abilities: Computer Skills (Word processing spreadsheets and office software is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
- All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
- Benefits:
- Agency Benefits:
- Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
- For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights *** IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
Public Health Administrative Management Assistant (Program Assistant) – All Applicants Vacancy at the US Embassy Dar es Salaam
How to Apply
- How to Apply:
- How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
- Required Documents:
- To qualify based on education, you MUST submit the requested degree
and / or transcripts as verification of educational requirement by the
closing date of this announcement. Failure to provide requested
information, or the information is insufficient to verify eligibility,
may result in disqualification for this position.
All Applicants:
• Bachelor’s Degree in Business Administration, Health Management, Public Administration, Economics, or Sociology is required.
• Transcript
• Proof of Citizenship (Passport or Voters Card)
• Copy of National Identification card (NIDA) – Mandatory
• Other Document
• Other Document 2Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable) - Next Steps:
- What to Expect Next:
Applicants who are invited to take a language or skills test, or who
are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
- Deadline : June 10 2022
- CLICK HERE TO APPLY NOW
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