Job Opportunity at Girl Effect, Project Coordinator- Long-term consultancy (Tanzania)

Job Opportunity at Girl Effect, Project Coordinator- Long-term consultancy (Tanzania)

Project Coordinator- Long-term consultancy (Tanzania) Opportunity at Girl Effect

About the job

Who We Are

Girl Effect is an international non-profit that builds media that girls want, trust and need.

From chatbots to chat shows and TV dramas to tech, our content reaches millions of girls in Africa and Asia to make choices and change their lives. Igniting their confidence to act differently at a time that can define their future.

We create safe spaces for girls, sharing facts, and answering questions about health, nutrition, education, relationships, and so much more. And we use innovative technology so we can reach girls at scale. We arm girls with the skills to negotiate and redefine what they are told is possible, so every girl can choose to be in control of her body, her health, her learning and livelihood.

When a girl unlocks her power to make different choices that change her life, it inspires others to do so too. She starts a ripple effect that impacts her family, community, and country. That’s the Girl Effect.

Background

At the heart of what Girl Effect does is building powerful and engaging brands that young people fall in love with. Our brands across Tanzania, India, and Ethiopia are vehicles for telling stories, starting conversations, and delivering critical information for girls that inspires and equips them with the things they need to navigate adolescence.

The last two years at Girl Effect have focused on developing our content and SBC strategy. In the coming year, Girl Effect wants to reignite our brand thinking and strengthen our brands in the coming year. We envision this would require working with young creative teams across multiple geographies to understand our brand challenges and to equip our teams with the skills or ongoing advice to overcome these challenges.

Context of the role

The Project Coordinator plays a critical role in overseeing resourcing and workflow for the TZ Create team, ensuring the team can work at their best and with the proper prioritization and sequencing. You will be the person who ensures that projects are running efficiently and on time, coordinate between teams and manage any delays/crises.

You will advise on production models and budgets, develop processes that inspire creative and resourceful thinking across Girl Effect, and create organizational blueprints for ways of working during creative development and production.

Key Responsibilities

  • Provide the Create team members with the resources and support to complete their assigned tasks on time and within their budget limits.
  • Support the procurement of vendors and suppliers with help from the procurement team and manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
  • Predict resources needed to reach objectives and manage resources effectively and efficiently.
  • Prepare budgets and costs for projects based on the scope of work and resource requirements.
  • Work with Creative Partnership lead to develop and manage a detailed schedule and work plan for all projects.
  • Provide project updates consistently to various stakeholders about strategy, adjustments and progress.
  • Utilize industry best practices, techniques, and standards throughout the entire project execution.
  • Measure project performance to identify areas for improvement.
  • Organizing the TZ Create google drive.

Project Coordinator- Long-term consultancy (Tanzania) Vacancy at Girl Effect

Tentative Timelines

  • Terms of reference published: May 31st 2022
  • Deadline for responses: June 13th 2022
  • Consultant selection, contracting and briefing: End June
  • Start Date: July 1st 2022
  • Intro Meetings with teams: Mid July
  • Contract Timeline: 8 months

Who You Are

Skills and Experience

  • 3 – 5 years’ production or creative project management experience at a media owner/publisher or creative agency.
  • Experience directly managing production partners, agencies and consultants to create quality creative work.
  • Experience in working directly with Creatives in various disciplines, including but not limited to; creative directors, copywriters, scriptwriters, designers, illustrators, crew, creative producers, and creative agencies.
  • Excellent verbal and written communication skills (English & Swahili).
  • Strong familiarity with project management software tools, methodologies, and best practices.
  • Knowledge and experience working across all stages of a creative project (strategy and research, creative and/or editorial development, technical development and build, scoping, budgeting, pre-production, production, post-production, quality assurance, reconciliations, retrospectives, etc.).
  • Excellent analytical skills.
  • Proven ability to complete projects according to outlined scope, budget, and timeline.
  • You can deliver against timelines and deadlines through prioritisation and organisation.
  • You understand the issues affecting girls in Tanzania and can demonstrate a commitment to realizing the vision and values of Tujibebe and Girl Effect.
  • Experience in complex matrix reporting and working in cross-functional teams
  • Knowledge and experience working across all stages of a creative project (strategy and research, creative and/or editorial development, technical development and build, scoping, budgeting, pre-production, production, post-production, quality assurance, reconciliations, retrospectives, etc.)
  • Experience in maximising efficiency and effectiveness in creative and production processes

Working style

  • Demonstrates an engaging and communicative working style, balancing humility and authority
  • Able to move fluidly between big-picture, ‘helicopter view’ planning to the detail of the minutiae of an individual project
  • Comfortable working in an environment where processes and systems need to be built ‘from scratch. Able to confidently bring structure and order to new ways of working and new teams being established in the organisation.
  • Demonstrates energy, resilience and passion for the work; takes a solution-focused approach to overcome challenges.
  • Exceptional communicator in person and in writing to influence, engage and persuade others at all levels of the business
  • Effective problem solver; identifies and ‘fixes’ the right things at the right time to create agility and avoid bureaucracy.
  • Adaptable to situations and people; works to bring out the best in others and tailors their own approach to achieve positive results
  • Respectful of and sensitive to multiple cultural contexts

Proposal Submissions

Your proposal (Max 5 pages), should you be interested, should cover

  • A capability statement: State experience relevant to the assignment – clearly explain how your experience will enable you to deliver the Scope of Work and how you fit the Who You Are
  • CV and any other relevant credentials
  • Availability and financial proposal covering eight months (Broken down Monthly)

Project Coordinator- Long-term consultancy(Tanzania) Vacancy at Girl Effect

Evaluation Criteria

The criteria against which proposals will be shortlisted are listed below:

  • A well-written capability statement clearly outlines your experience in delivering the Scope of Work and how you meet the ‘Who You Are’ requirements above – 30%
  • Clear and Concise CV demonstrating relevant expertise – 30%
  • Monthly Financial Quote – 40%

Shortlisted candidates who attain a minimum score will then be interviewed for style and fit and resolve any unanswered questions from their proposal.

GE is not liable for any cost incurred during the preparation, submission, or negotiation of the award/contract. All submitted documentation and/or materials shall become and remain the property of GE.

Reporting

This consultant will be managed by the Create Lead, who will work with the successful consultant to ensure its timely and thorough execution.

How to Apply

Please submit proposals, as described above, to suppliers@girleffect.org by 13th June 2022, 5:00 pm EAT latest. Please clearly mark your email with the subject ‘Project Coordinator TOR

Safeguarding

You may be required to undertake safeguarding checks. Shortlisted consultants will be assessed on our organizational values at the interview stage. The successful consultant will be expected to adhere to our safeguarding policy. We encourage you to read and understand our safeguarding policy, the executive summary of which can be found at https://www.global.girleffect.org/safeguarding/. We have zero-tolerance for all forms of violence against children, beneficiaries and staff.

Tax

Applicants are advised to ensure that they clearly understand their tax position regarding local jurisdiction tax legislation provisions when developing their proposals.

Disclaimer

GE reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party. GEEI shall inform ONLY successful applicant(s). The process of negotiation and signing of the contract with the successful applicant(s) will follow.

Equal Opportunities

Girl Effect Services is committed to equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

We are committed to building an organization that is increasingly representative of and works extensively with the communities that we serve. To this end, due regard will be paid to procuring consultancy service organizations and individuals with diverse professional, academic and cultural backgrounds.

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