Job Opportunity at Mwananchi Communications - Executive Secretary | SageWap.com

Monday, May 10, 2021

Job Opportunity at Mwananchi Communications - Executive Secretary

Mwananchi Communications - Executive Secretary

EXECUTIVE SECRETARY 

Mwananchi Communications Limited, publishers of the leading Tanzania newspapers, Mwananchi,The Citizen and Mwanaspoti is looking for motivated and highly experienced individuals to fill the positions of:

Job Summary

As the MD’s stakeholder’s engagements manager, the Executive Assistant ensures smooth, efficient and responsive administration and management of the MD’s office schedule including co-ordination of activities and communications of between MD’s office, staff, HODs, MCL customers &clients, NMG and other company guests

Full Job Description

  • General administration in the Managing Director’s office including safety of office properties.
  • Managing the MD’s executive time, including public engagements.
  • Planning and execution of internal and external communication from the MD’s office.
  • Ensure that briefs and other communication material for the MD’s meetings and engagements are shared on time.
  • Attend to all staff and visitors who come to MD’s office.
  • Ensure orderly filling safety of documents and property in MDs office.
  • Handle secretarial work for the Managing Director.
  • Handle outgoing and incoming calls with maximum customer care for resolution of complaints or requests/inquires related to the Managing Director’s office.
  • Read, sort and issue out all the incoming and outgoing mail.
  • Assist MD in writing management reports, letters and minutes.
  • Keep MD’s diary up dated and remind him of all his appointments and make follow ups.
  • Ensure pleasant working environment in MD’s office.
  • Organise meetings that fall directly under MD’s office.
  • Ensure proper management of the Boardroom and the scheduled meetings.
  • Remind and collect monthly HOD reports from Heads of Departments in preparation for HOD meetings and Board meeting.
  • Make hotel reservations and transport arrangements for NMG staff scheduled to come to Dar es Salaam as may be advised.
  • Co-ordinate between MCL and NMG on issues related to MD’s office.
  • The deadline for submitting the application is 14 May 2021.

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