Job Vacancy at Medical Teams International Tanzania – Operations Director | SageWap.com

Wednesday, April 28, 2021

Job Vacancy at Medical Teams International Tanzania – Operations Director

Medical Teams International Tanzania – Operations Director

The Operations Director

Job Description
Operations Director (1) Medical Teams International
Department: Operations Grey Sections to be completed by Human Resources.
Team: Operations Job Code:  
Reports to (position): Country Director Org. Reporting Line: Country Office
Location(s): Dar es Salaam Job Band: 19 Choose an item.
Workdays & Number of scheduled hours per week:

Monday-Friday, 40+ hours/week, occasional weekends, and public holidays
FLSA:
Salary, Exempt

Full Time or Part Time
Full Time

Position Type:
Regular Employee
EEO Job Class:
First/Mid-Level Officials and Managers

Travel:
Monday-Friday, 40+ hours/week, occasional weekends, and public holidays
Last Update:
22/03/2021

If Manager of Staff: Number (and Titles) of Direct Reports:
Senior Accountant, Procurement & Logistics Manager, Senior HR Officer, IT Officer, Grants
Total # of Staff in Team/Department under management of this position:
4 Direct Reports


Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY

The Operations Director will be an experienced leader and manager who will
lead continuous improvement in the operations and service functions of
the office, building efficiency and speed of critical functions to
increase Medical Team’s ability to deploy health services quickly and
effectively to some of the world’s most vulnerable people.

JOB RESPONSIBILITIES
Representation & CD support (15%)

  • Works with the Country Director to lead and manage Medical Teams through significant strategic and organizational changes.
  • Models and promotes MTI’s Calling and Values as they translate into Tanzanian context and priorities.
  • Owns and leads achievement of the Operations Team’s Key Performance Areas of the Country Office strategy and business plan.
  • Analyses
    and maintains an ongoing awareness of, and relationship with the
    regulatory and audit requirements and actors in Tanzania.
  • Maintains a relationship with (USA) Headquarters’ Operations functions (Finance, Human Resource, Logistics and IT).

Management of Staff (15%)

  • Manages and evaluates performance of direct reports and completes regular performance reviews.
  • Responsible for building and modelling effective teamwork and coordination within department and the country office.
  • Works
    with HR/Admin team to strengthen and improve employee engagement and
    retention, talent acquisition and development, as well as leadership
    development.
  • Travels to field office and program locations to provide on-site support, supervision, and mentoring.


Business (Operations) Systems Leadership (70%)

  • Ensures Medical Teams International is compliant with applicable Government
    laws and policies in Tanzania, Donor regulations and Medical Teams
    International’s internal policies and procedures by addressing any
    related concerns to the Country Director.
  • Improves operational effectiveness by recording and sharing lessons-learned and
    best-practices across the operations function teams.
  • Leads the
    optimisation of systems and processes in finance, human relations/administration, procurement and logistics, information
    technology and compliance through the application of the Field
    Operations Manual (FOM) and other global MTI policies and procedures.
  • Leads in Budget Development for in country new project proposals and provide
    guidance on how best to utilize the approved budgets including leading
    initiation of the realignment process for submission to the donor.
  • Provide
    leadership for all external and internal audit processes as well as
    ensuring implementation of all audit recommendations by management and
    ensure regular update of the audit and compliance matrix.
  • Additional duties as assigned.
  • Ensure the Safeguarding of program participants and employees through
    promoting an environment of awareness and upholding the code of conduct
    provisions of Medical Teams Protection from Sexual Exploitation &
    Abuse, Child & Vulnerable Adult protection, and harassment-free
    workplace policies.
  • Utilize volunteers when appropriate.
  • Additional duties as assigned.


EDUCATION, LICENSES, & CERTIFICATIONS

  • Required: Master’s degree in Accounting, Finance, Business Administration, Economics or Commerce or associated field
  • Required: Professional Certification/s (example: CPA, ACCA, CFA, CIMA)
  • Must be eligible to work and reside in Tanzania.

EXPERIENCE

  • Required: Minimum
    8 years of work experience in a busy organization providing oversight
    in business functions of Finance, Procurement, Logistics and Human
    Resources
  • Required: Proven track record of achieving
    results in a humanitarian context in the areas of finance, inventory
    management, procurement, supply chain and logistics in Tanzania or a
    developing country.

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

  • In-depth knowledge of International Public Sector Accountant Standards (IPSAS);
    Generally Accepted Accounting Principles (US GAAP), USAID Rules and
    Regulations, UNHCR Partner guidelines and other relevant donor
    requirements.
  • In-depth knowledge of preparation and
    presentation of Financial Statements including audit preparation and
    compliance documentation.
  • Sound Understanding of Human Resource practices, Procurement supply chain and logistics processes.
  • In-depth knowledge of ERP systems and computerized accounting and procurement software such as Unit4.


SKILLS

  • Skilled (and experienced) people manager
  • Skilled in using an ERP system to process finance and procurement transactions and HR management.
  • High degree of analytical and financial reporting skills
  • Strong administrative skills in managing documentation and project funding information
  • A good command of both written and spoken English, with strong interpersonal skills
  • Capacity building skills including coaching and on job training.

ABILITIES

  • Ability to respond to tight deadlines and changing priorities
  • Ability to maintain detailed records with high accuracy
  • Highly organized with good quantitative analysis ability
  • Ability to act with integrity and maintain the highest ethical standards
  • Ability to maintain confidentiality of highly sensitive information
  • Ability to support Medical Teams Calling and adhere to the Medical Teams Code of Conduct


Physical requirements:
The physical requirements described here are representative of those
that must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While
performing the duties of this job the employee must be able to:
·
Frequent use of a personal computer, database and digital platforms, and
other office productivity machinery, such as a copy machine and
computer printer.
· Frequently uses hands, fingers, and arms to
reach, handle, touch or feel equipment, medical instruments, materials,
computer.
· Frequent communication and exchange of information
among colleagues and persons of concern which requires the ability to
speak, hear, convey and express oneself.
· Frequent close vision and the ability to adjust focus.
· Occasionally ascends/descends stairs, steps, or ladder.
· Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
· The employee must occasionally lift and/or move up to 10 Kilograms.
· Seldom to occasionally positions self to Stoop, kneel, crouch, or crawl.
· If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:
The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas of the world where
there are potential health hazards and risks, limited hygiene
facilities, extreme hot or cold weather, and very basic living
conditions.

NOTE
: The above job description is intended
to describe the general nature and level of work being performed by
staff assigned to this job. It is not intended to be an exhaustive list
of all responsibilities, duties, and skills required of staff in this
position. Duties, responsibilities, and skills are also subject to
change based on the changing needs of the job, department, or
organization. This description reflects management’s assignment of
essential functions, it does not proscribe or restrict the tasks that
may be assigned; The job description does not constitute an employment
agreement between the employer and employee and is subject to change by
Medical Teams International as the requirements of the job change.

Application Procedure:
All interested applicants who meet the criteria should email their
application letter and CV in either PDF or Word only, including three
work related referee to: recruitmenttzod@medicalteams.org
Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
Indicate clearly the position applied for in the subject line” Director of Operations”.
Application Deadline: 10th of May 2021 at 1700HRS.
Only candidates can apply for this job.