Thursday, April 1, 2021

Job Opportunity at United Nations (UN) IRMCT Arusha – Administrative Officer

United Nations (UN) IRMCT Arusha – Administrative Officer

Posting Title: ADMINISTRATIVE OFFICER, P4

Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Job Opening Number: 21-Administration-RMT-152340-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting
This position is located in the Office of the Chief Administrative
Officer, Registry, Arusha Branch under the supervision of the Chief
Administrative Officer and in coordination with the Officer in Charge of
the Registry of the Arusha Branch. The International Residual Mechanism
for Criminal Tribunals (The Mechanism) was established by Security
Council resolution 1966 (2010) to carry out a number of essential
functions of the International Tribunal for the former Yugoslavia and
the International Criminal Tribunal for Rwanda. The Mechanism has two
branches, in Arusha and in The Hague.

Responsibilities

The incumbent will be responsible for coordinating and overseeing the
administrative support to the Branch. Lead, oversee and coordinate the
preparation and implementation of the administrative work program to
ensure compatibility with work priorities and objectives. Provide input
into the budget process, taking into account the most effective use of
resources. Initiate and conduct studies to improve budget reporting
systems and cost-effective utilization of program resources. Monitor and
control budgetary allocations through regular reviews; draft routine
and ad hoc outputs; and, provide effective monitoring reports and data.
Identify deviations from plans and propose corrective measures.
Establish, review and maintain a set of sound policies, procedures,
standards and tools which are consistent with UN policy and practice in
order to ensure proper accounting, financial management and control.
Provide direct supervisory support to the General Services Section and
act as additional reporting officer in the areas of Finance, IT,
Procurement and Human Resources management. Implement and monitor
support services, including procurement of supplies and services;
transport and travel, engineering, facility management, provision of
local utilities and general service requirements. Produce major/complex
reports for management. Perform other related work as required.

Competencies
• Professionalism – Knowledge of administrative, budgetary, financial
and human resources policies and procedures. Ability to apply various
United Nations administrative rules and regulations in work situations.
Conceptual analytical and evaluative skills to conduct independent
research and analysis. Ability to identify issues, formulate opinions,
make conclusions and recommendations. Strong written and oral
communication skills. Actively seeks to improve programmes or services.
Ability to offer new and different options to solve problems or meet
client needs. Shows pride in work and in achievements. Demonstrates
professional competence and mastery of subject matter. Is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations. Commitment to implementing the
goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.

• Accountability – Takes ownership of all responsibilities and honours
commitments. Delivers outputs for which one has responsibility within
prescribed time, cost and quality standards. Operates in compliance with
organisational regulations and rules. Supports subordinates, provides
oversight and takes responsibility for delegated assignments. Takes
personal responsibility for his/her own shortcomings and those of the
work unit, where applicable.

• Planning and Organizing – Develops
clear goals that are consistent with agreed strategies. Identifies
priority activities and assignments, adjusts priorities as required.
Allocates appropriate amount of time and resources for completing work.
Foresees risks and allows for contingencies when planning. Monitors and
adjusts plans and actions as necessary. Uses time efficiently.


Judgement/Decision-making – Identifies the key issues in a complex
situation, and comes to the heart of the problem quickly. Gathers
relevant information before making a decision. Considers positive and
negative impacts of decisions prior to making them. Takes decisions with
an eye to the impact on others and on the Organisation. Proposes a
course of action or makes a recommendation based on all available
information. Checks assumptions against facts. Determines that the
actions proposed will satisfy the expressed and underlying needs for the
decision. Makes tough decisions when necessary.

• Managing
Performance – Delegates the appropriate responsibility, accountability
and decision-making authority. Makes sure that roles, responsibilities
and reporting lines are clear to each staff member. Accurately judges
the amount of time and resources needed to accomplish a task and matches
task to skills. Monitors progress against milestones and deadlines.
Regularly discusses performance and provides feedback and coaching to
staff. Encourages risk-taking and supports creativity and initiative.
Actively supports the development and career aspirations of staff.
Appraises performance fairly.

Education

  • Advanced university degree (Master’s degree or equivalent) in business
    or public administration, finance, accounting, procurement, engineering
    or related area. A first level university degree in combination with two
    additional years of qualifying experience may be accepted in lieu of an
    advanced university degree

Work Experience

  • Minimum of 7 years of progressively responsible experience in
    administration, budget, finance, procurement, facility management or
    related field.
  • Relevant work experience from the United Nations is desirable.
  • Must have demonstrated experience leading teams, including performance management.
  • Transactional experience in SAP is desirable.
  • Experience as a certifying officer and programme manager are desirable.
  • Experience working in the domain of international justice is desirable.


Languages

English and French are the working languages of the Mechanism. For the
post advertised, fluency in oral and written English is required.
Working knowledge of French or Kiswahili might be an advantage.


Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members of the United Nations Secretariat must fulfil the lateral
move requirements to be eligible to apply for this vacancy. Staff
members are requested to indicate all qualifying lateral moves in their
Personal History Profile (PHP) and cover letter.

The United Nations Secretariat is committed to achieving 50/50 gender balance in
its staff, as per the Secretary General´s Gender Parity Strategy. Female
candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and
employment of staff is the necessity of securing the highest standards
of efficiency, competence and integrity, with due regard to geographic
diversity. All employment decisions are made on the basis of
qualifications and organizational needs. The United Nations is committed
to creating a diverse and inclusive environment of mutual respect. The
United Nations recruits and employs staff regardless of gender identity,
sexual orientation, race, religious, cultural and ethnic backgrounds or
disabilities. Reasonable accommodation for applicants with disabilities
may be provided to support participation in the recruitment process
when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United
Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency,
competence, and integrity. Candidates will not be considered for
employment with the United Nations if they have committed violations of
international human rights law, violations of international humanitarian
law, sexual exploitation, sexual abuse, or sexual harassment, or if
there are reasonable grounds to believe that they have been involved in
the commission of any of these acts. The term “sexual exploitation”
means any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed crimes
other than minor traffic offences may not be considered for employment.

Due
regard will be paid to the importance of recruiting the staff on as
wide a geographical basis as possible. The United Nations places no
restrictions on the eligibility of men and women to participate in any
capacity and under conditions of equality in its principal and
subsidiary organs. The United Nations Secretariat is a non-smoking
environment.

The paramount consideration in the appointment,
transfer, or promotion of staff shall be the necessity of securing the
highest standards of efficiency, competence, and integrity. By accepting
an offer of appointment, United Nations staff members are subject to
the authority of the Secretary-General and assignment by him or her to
any activities or offices of the United Nations in accordance with staff
regulation 1.2 (c). In this context, all internationally recruited
staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by
the Secretary-General.

Applicants are urged to follow carefully
all instructions available in the online recruitment platform, inspira.
For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.

The
evaluation of applicants will be conducted on the basis of the
information submitted in the application according to the evaluation
criteria of the job opening and the applicable internal legislations of
the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules,
administrative issuances and guidelines. Applicants must provide
complete and accurate information pertaining to their personal profile
and qualifications according to the instructions provided in inspira to
be considered for the current job opening. No amendment, addition,
deletion, revision or modification shall be made to applications that
have been submitted. Candidates under serious consideration for
selection will be subject to reference checks to verify the information
provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR
TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION
ON APPLICANTS’ BANK ACCOUNTS.
Posting Period: 31 March 2021 – 29 April 2021

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