Job Opportunity at World Vision - Project Director - Ajira Tanzania |

Monday, March 22, 2021

Job Opportunity at World Vision - Project Director - Ajira Tanzania

World Vision


To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.


% Time Major Activities End Results Expected


Business Requirements

  • Understand the department’s business requirements and apply in the day to day work.
  • Adherence to business requirements in fulfilling procurement needs.



  • Facilitate annual procurement planning sessions with key stakeholders
  • Consolidate and report on the Procurement Plans
  • Review and update Item Catalog prior to the planning process activity.
  • Advise and familiarize Operations with the use of the Item
  • Catalog
  • Availability of complete Item Catalogs for planning process and a complete Annual Procurement Plan.


Strategic Sourcing

  • Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
  • Maintain all supporting documents relating to the Sourcing Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
  • Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / specialists.
  •  Procurement Committee meetings are held as per schedules (based on the sourcing plan).
  • Procurement Committee meetings minutes are prepared and signed on time.
  • Ensure categories for strategic sourcing are identified



Supplier Contract and Relationship Management

  • Accurately complete the master data management form
  • (contract/supplier/ item register)
  • Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
  • Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
  •  Collect feedback on supplier performance as per the established SPM guidelines.
  • Availability of accurate and complete Master Data records (either in system or paper).



Procurement Execution

  • Advise on the RFP/RFQ process for spot buys as required 
  • Liaise with Shared Services & Finance to resolve supplier inquiries
  • Release POs to suppliers for spot buys and assigned categories.
  • Day to Day procurement operations are managed smoothly.


Data Management, Analysis and Reporting

  • Collect and organize data from projects and business units. 2. Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies /
  • Procedures & Guidelines as set by WV
  • Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
  • Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
  • Consolidate all findings and convert them into useful formats as provided by SCM Manager
  • Availability of information for supervisors to take decisions.



Process, Procedure and Policy

  • Work with senior SCM teams to manage Internal customer satisfaction
  • Collect data to support performance scorecard reporting (i.e. KPIs)
  • Adherence to Process, Procedure and Policy in fulfilling procurement needs.
  • Guide user department on the collect procurement procedures to be followed.


Control and Compliance

  • Maintain proper filing and record keeping as per the guidelines set by the management.
  • Procurement Records well maintained for future reference.


On time payment of suppliers

  • Ensure that payment documents submitted by suppliers are processed on time and suppliers payments are processed as per the agreed payment terms
  • Follow up with fields offices and accounts payable teams to ensure timely payment of suppliers.


  1. Minimum education, training and experience requirements to qualify for the position:
  2. Bachelor degree in Procurement and logistics, Supply chain or relevant studies
  3. One year of experience in Procurement and Logistics or Accounting field
  4. List additional work experience required as a minimum qualification for this position.
  5. Basic computer skills (Ms Word/ Excel/Spreadsheet/ Internet, Power point)
  6. License, registration, or certification required to perform this position:

1. Certified by the Procurement and Suppliers professional board (CPSP)

The deadline for submitting the application is 24 March 2021